Office Manager

General Purpose: The Office Manager/Admin Assistant/PowerSchool Coordinator is
responsible for the efficient operation of the school’s front office, providing
administrative support to school leadership, and managing student information systems,
including PowerSchool. This position ensures compliance with school policies,
maintains records, and provides a welcoming environment for students, staff, and
families.

Key Responsibilities:
Office Management & Administrative Support:
● Serve as the first point of contact for visitors, students, and parents, ensuring a
welcoming and professional atmosphere.
● Manage phone calls, emails, and in-person inquiries, directing them
appropriately.
● Maintain school records, documents, and files in accordance with compliance
requirements.
● Support school leadership in scheduling meetings, preparing reports, and
handling correspondence.
● Assist in coordinating school events, field trips, and staff meetings.
● Monitor office supplies and place orders as needed.

PowerSchool & Student Information Management:
● Maintain accurate and up-to-date student records in PowerSchool, ensuring
compliance with state and district requirements.
● Assist with student enrollment, withdrawals, and transfers, updating PowerSchool
accordingly.

● Generate reports from PowerSchool for attendance, grades, and other
school-related data.
● Provide support and training to staff on PowerSchool usage and troubleshooting.
● Ensure timely submission of state and district reports related to student data.

Attendance & Compliance:
● Track student attendance daily and follow up on absences per school policies.
● Prepare attendance reports for administration and state reporting.
● Communicate with parents regarding student attendance issues.

Communication & Family Engagement:
● Distribute school communications, newsletters, and updates via email, phone,
and other platforms.
● Assist with translating documents and providing language support if applicable.
● Serve as a liaison between families and school staff to foster a positive school
environment.

Other Duties as Assigned
● Support teachers and staff with administrative tasks as needed.
● Assist in crisis management and emergency response procedures.
● Perform additional tasks as directed by school leadership.
● Occasional evening or weekend hours for school events.

Qualifications & Skills:
● Education: High school diploma required; Associate’s or Bachelor’s degree
preferred.
● Experience: 2+ years of experience in an administrative, school office, or data
management role.
● Technical Skills: Proficiency in PowerSchool preferred, Microsoft Office (Word,
Excel, Outlook), Google Workspace, and general office equipment.
● Organization & Communication: Strong organizational skills with the ability to
multitask and meet deadlines. Excellent written and verbal communication skills.
● Interpersonal Skills: Friendly, professional, and able to work collaboratively with
students, families, and staff.
● Confidentiality: Ability to handle sensitive information with discretion.

Application Directions: Please send a cover letter and resume to
[email protected]

Libertas Academy Colleton- charter school in Walterboro, SC