Data Clerk and Administrative Support

  • Public Charter School Alliance of South Carolina
  • Charleston, SC
  • Nov 05, 2018

Job Description

Charleston Charter School for Math and Science is currently accepting
applications for Data Clerk and Administrative Support. This position is a critical role in ensuring
operational compliance, fiscal sustainability, and professionalism in the CCSMS school culture. This
position uses the PowerSchool pupil accounting system and other databases for reporting requirements.
This position reports to the Office Manager.

● Manage school-wide pupil information data systems (PowerSchool, student attendance, student
incidents to ensure demographic data is current and correct);
● Ensure all data entry (coding) is entered into Powerschool correctly and on time with 10, 15, 45,
90, 135, 180 reports sent to the CCSD and SCDE offices (working with CEO to ensure reporting
is accurate) by deadlines;
● Ensure that all SPED, ESOL reports are kept on file (including special education rosters,
homebound, etc.);
● Maintain all student attendance and attendance-related duties in a timely manner (enter student
attendance daily in Powerschool ensuring attendance coding is correct -excused, unexcused,
tardies, truancy, homebound, etc.);
● Coordinate with guidance and special education staff to ensure all data are correct;
● Maintain accurate student files and records, ensuring student contact and coding information are
accurate and up-to-date;
● Manage the collection and maintenance of student and school information (receiving forms and
paperwork, tracking missing forms, managing databases, updating contact information, keeping
records current, filing report cards and test scores in student files, etc.);
● Request and release student records in accordance with district and school policies;
● Maintain the records in the school records vault ensuring that the vault is clean, organized and
files are correctly stored in accordance with CCSD compliance;
● Purge records from previous school years and shipping to District archives;
● Assist receptionist with managing phones, mail, and visitors in the reception area when the
receptionist is not available;
● Ensure positive customer service at all times while communicating effectively and professionally
with school personnel, students, families and outside agencies;
● Enthusiastically pitching in wherever needed to make the day run smoothly and safely;
● Take initiative when the need arises as well as taking on other tasks as assigned with a positive
attitude and commitment to the mission of the school;

Skills, experience, and knowledge desired:
● Ability to maintain a calm, professional demeanor in the face of competing demands and external
pressures. Must enjoy interacting with people;
● Having knowledge of computers and office practices with a high level of accuracy in data entry
and management. Proficiency with Microsoft and Google documents and spreadsheets;
● Ability to be creative with problem-solving and critical thinking skills;
● Having strong time and task management skills to ensure multiple projects are completed by
● PowerSchool experience is not required, but demonstration of similar database management
experience is required;
● Ability to work resourcefully, make decisions, and solve problems with school data and
information provided;
● Having analytic skills to interpret county and state policies governing enrollment/withdrawal,
attendance, and other student data records;
● Ability to learn quickly and implement systems in a fast-paced, dynamic, education environment;
● Ability to collaborate on projects and communicate effectively with co-workers and volunteers;
● Ability to take initiative, prioritize tasks, and work independently; and
● Having resilience and self-reflection with a healthy sense of humor.
● Alignment to and urgency around CCSMS’ mission with genuine interest in performing a critical
support role;
● Keep information confidential as required by law;
● Commitment to continual professional growth;
● Being present and engaged Monday through Friday from 7:30 AM – 3:30 PM (alternative
schedule may be approved by supervisor when school is not in session);
● Work periodic evenings and weekends as needed;
● Work on a year-round administrative schedule; and
● Background check with no records of felonies.


Charleston County School District


Charleston Charter School for Math & Science

E-mail Address

Additional Information

Salary: The Charleston Charter School for Math and Science pay scale is aligned with the local CCSD
pay scale.
Benefits: State retirement, state health and dental benefits, and leave policy.
Apply today! We are actively accepting resumes. All interested applicants may submit a send a
cover letter, resume, and current certification to
Charleston Charter School for Math and Science is an Equal Opportunity Educational Institution and
EEO/Affirmative Action Employer committed to excellence through diversity. Employment offers are made
based on qualifications and without regard to race, sex, religion, national or ethnic origin, disability, age,
veteran status, or sexual orientation. CCSMS is an at will employer.